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OASBO
Constitution and By-Laws ARTICLE I
- NAME The name
of the Association shall be the Ohio Association of School Business Officials. ARTICLE
II - PURPOSE The
general aim of the Association is the advancement of public education in A. To
promote the professional growth and welfare of business officials in the Ohio
Public Schools. B. To
work for the promulgation and maintenance of efficient methods of procedure and
high standards of ethical practice in the conduct of the business affairs of
school districts. C. To
cooperate with other professional school organizations of the state and nation
in the advancement of common aims. D. To
support and promote those legislative acts of the State of ARTICLE
III - AFFILIATION This
Association shall be affiliated with the Association of School Business
Officials International. ARTICLE IV
- MEMBERSHIP Section 1.
Professional Membership A. Professional
membership shall be open to persons employed in the business affairs of school
districts in B. Professional
members shall be eligible for Professional Assistance within the Board of
Directors guidelines. C. Professional
members will be entitled to publications, the privilege of registering for
conferences and meetings at membership prices, all mailings and other services
determined by the Board of Directors. D. Professional members shall have the right to
vote and hold office. Section
2. Associate Membership A. An associate membership is open to members of
other management team associations, to persons employed in institutions of
higher education in positions related to the field of school business
administration, to persons licensed to practice business management in Ohio
currently not practicing, to persons interested in employment in the
profession, to members of the Ohio Department of Education, to full time
students, to persons engaged in non-profit agencies providing educational
services, to support staff for school district business and fiscal operations,
and to employees of the Auditor of State and other related state agencies. B. Associate
members will be entitled to publications, the privilege of registering for
conferences and meetings at membership prices, all mailings and other services
determined by the Board of Directors. C. Associate
members shall not have the right to vote or hold office. Section
2A. Retiree Membership A. Retiree
membership is available to members of OASBO who hold active membership at the
time of their retirement. Retired means having been accepted for retirement by
the School Employees Retirement System, or the State Teachers Retirement System,
or the Public Employees Retirement System, and are no longer employed by a
Board of Education of this state. Retired-rehired school business officials
serving as treasurer, CFO or Business Manager are not eligible for Retired
membership. They are eligible for Professional Membership. B. Retired
members will be entitled to publications, the privilege of registering for
conferences and meetings, all mailings and other services as determined by the
Board of Directors. C. Retired
members shall not have the right to vote or to hold office. Section
2B. Service Affiliate Membership A. Service
affiliate members shall be entitled to publications, mailings and other
services as determined by the Board of Directors. B. Service
Affiliates shall not have the right to vote or hold office. Section
3. Honorary and Lifetime Members A. Lifetime
Memberships in Ohio Association of School Business Officials will be awarded at
the Annual Meeting to past State Presidents who have announced their intention
to retire from the school business field within the year or if they will no
longer be employed full-time in a school business official position. B. Honorary
Memberships in Ohio Association of School Business Officials will be awarded at
the Annual Meeting to persons who may be so honored by the Board of Directors
of the Ohio Association of School Business Officials.
C. Life
and Honorary Members shall not have the right to vote or hold office. Section 4.
Determination of Membership A. Any
properly qualified person shall be considered a member upon payment of the dues
required for membership. B. Honorary
members shall be elected by a majority vote at any regular session of the
annual meeting. Associate and honorary membership shall have all the rights and
privileges of active members except the right to vote and hold office. C. Qualification
for membership shall be determined by the Board of Directors. ARTICLE V
- OFFICERS,
THEIR DUTIES BOARD OF
DIRECTORS GOVERNING
BOARD Section
1. Officers The officers
of the Association shall consist of a President, President-Elect, Vice
President, Secretary and Treasurer. Section
2. Term of Office A. The
Vice President shall be elected at the annual meeting for a term of one year to
begin on the first day of July next ensuing. The Secretary and Treasurer shall
be elected in alternate years at the annual meeting for a term of two years
(which shall be non-repeating) to begin on the first day of July next ensuing. The
Governing Board may by a vote of at least 3/4 of its members, remove an officer
from his/her office for good cause. 2B.
Qualifications Future
officers shall demonstrate leadership qualities with emphasis placed on the
following: 1. OASBO member for three years. 2. One term as a chapter officer. 3. One term in an OASBO leadership position e.g. regional
director, committee chair, seminar director, other OASBO leadership service. Section
3. President Member: Board of Directors General –
The President shall be the chief executive officer of the Ohio Association of
School Business Officials. The President shall be responsible for providing
leadership, planning, organizing and directing the operation of the Association
in order that the Association's goals may be achieved in accordance with the constitution
and by-laws of the Association. Responsibilities:
A. The
President shall be the presiding officer at all meetings of the Board of
Directors and The Advisory Council. He/she shall also be the presiding officer
at the annual meeting of the general membership. B. The
President shall work closely with the Executive Director to see that all
matters of business are expedited.
C. The
President is to represent the membership of the Association at all times when
needed. D. The
President shall, in conjunction with the Advisory Council, set, establish, and
monitor goals for the Association. E. The
President shall also see that the relationship with the Association of School
Business Officials International be promoted in order that the Ohio Association
of School Business Officials and the Association of School Business Officials
International can grow together for mutual professional benefit. F. The
President may call meetings of the Board of Directors as he/she deems necessary
with twenty-four hour notice. The President shall present a list of scheduled
Board of Director meetings no later than July 31. The list shall contain not
less than four Board of Directors meetings. G. The
President and/or Treasurer shall approve all expenses incurred by the
Association before such obligations are paid, unless otherwise stipulated by
the Board of Directors. H. The
President shall also manage any other special needs as they develop throughout
his/her tenure of office. Section
4. President-Elect Member: Board of Directors General –
The President-Elect shall work closely with the President in assuming major
responsibilities to provide leadership continuity for the organization. He/she,
in the absence of the President or the inability of the President to serve,
shall assume the duties of the President. Major responsibilities will consist
of the annual workshop, all committees, hospitality and leadership transition.
The President-Elect shall automatically succeed to the office of President upon
the one year completion of his/her term of office as President-Elect. Responsibilities:
A. The
President-Elect shall organize a committee and assign duties necessary for the
annual workshop. B. He/she
will work closely with the President in establishing leadership for each
committee, provide major assistance in making contacts necessary to develop a
workable membership for each committee, serve as a "committee
liaison" for the Board of Directors to make many contacts during the year
with committee leadership to review progress, to offer suggestions and
assistance to committees and to otherwise aid committees in carrying out OASBO
goals. C. The
President-Elect is an elected officer in the State Association and as such the
person elected will meet as necessary with the President to become fully aware
of the responsibilities of the office of President which will continue into
next year and will handle other assignments requested by the President. Section
5. Vice President Member:
Board of Directors General –
The Vice President shall work closely with the other officers and Board of
Directors members to assure that the Association is accomplishing its goals and
meeting the needs of its membership. He/she shall assume the duties of
President in the absence or inability of the President and President-Elect to
serve as required by the constitution and by-laws. The Vice President shall
automatically succeed to the office of President Elect upon the one-year
completion of his/her term of office as Vice President. Responsibilities:
A. The Vice President is responsible for
initiating and recommending appropriate seminars and clinics along with the B. The
Vice President is an elected officer in the State Association and as such, the
person elected must be willing to commit the necessary time and service to the
Association. He/she may be charged with other pertinent assignments as
requested by the President. Section
6. Secretary Member:
Board of Directors General –
The Secretary is an integral part of the planning, organizing, follow-through,
decision-making function and shall be responsible for the minutes of all Board
of Director and meetings of the membership and other duties as outlined. Responsibilities:
A. The
Secretary shall keep a full and accurate record of the proceedings and
transactions of all meetings of the Association’s membership, and Board of
Directors, and shall officially sign same certifying one copy to the President.
B. The
Secretary shall have his/her records present at all meetings of the Association
and Board of Directors and shall be responsible for safekeeping of records of
all official correspondence of the Association, and providing an official copy
to the OASBO office; same having been approved by the President and make a full
report in writing of the transactions of the Association at its regular
meetings. C. The
Secretary shall serve as the chairperson of the Membership Committee. D. He/she
shall, at the expiration of the term of office, transfer to his/her successor
in office, all books, papers, records and other property in his/her possession
belonging to the Association. E. He/she
shall attend each and every session of the Association's meetings, and Board of
Directors Meetings unless excused by the President. F. The
Secretary is an elected officer in the State Association and as such, the
person elected must be willing to commit the necessary time and service to the
Association. He/she may be charged with other pertinent assignments as
requested by the President. Section
7. Treasurer Member:
Board of Directors General –
The Treasurer of OASBO is
an integral part of the planning, organizing, follow-through, decision-making
function and serves as the liaison between the OASBO
Chief Financial Officer (CFO) and the Board of Directors. Treasurer's
Responsibilities: A. The
Treasurer will serve as the chairperson of the Audit Committee. He/she will be
responsible for selecting the external auditor, initiating special reviews or
investigations and recommending internal controls along with the Audit
Committee. He/she will report to the Board of Directors the results of the
audit/review or investigations. B. The
Treasurer will approve the OASBO Executive Director requests for reimbursements
for business expenses and approve the Executive Director’s monthly credit card
statements. C. The
Treasurer will approve monthly bank and credit card reconciliations. D. The
Treasurer will approve disbursements and journal entries over $10,000
(excluding payroll entries and cash transfers). E. The
Treasurer is an elected officer in the State Association and as such,
the person elected must be willing to commit the necessary time and service to
the Association. He/she may be charged with other pertinent assignments as made
by the President to have necessary discussions and planning sessions. Section
8. Board of Directors
The membership of the Board of Directors shall be the immediate
Past President, the President, the President-Elect, the Vice President, the
Secretary, the Treasurer, five Regional Directors, and three at-large
Directors. All voting members of the Board of Directors must be active members
of the Ohio Association of School Business Officials. CENTRAL
DISTRICT - Counties of NORTHEAST
DISTRICT - Counties of Ashland, Ashtabula, Carroll, Columbiana, Coshocton,
Cuyahoga, Geauga, Harrison, Holmes, Jefferson, Lake, Lorain, Mahoning, Medina,
Portage, Stark, Summit, Trumbull, Tuscarawas, Wayne. NORTHWEST
DISTRICT - Counties of Allen, Auglaize, Defiance, Erie, Fulton, Hancock,
Hardin, Henry, Huron, Lucas, Mercer, Ottawa, Paulding, Putnam, Sandusky,
Seneca, VanWert, Williams, Wood, Wyandot. SOUTHEAST
DISTRICT - Counties of SOUTHWEST
DISTRICT - Counties of Adams, Brown, One
At-Large Director - Food Service. One
At-Large Director - Transportation. One
At-Large Director - Business Manager. B. The
Board of Directors shall be vested with the power to act in the name of the
Association between annual meetings on all matters pertaining to the welfare of
the organization, provided same are not in conflict with the constitution and
by-laws. The Board of Directors shall be vested with the power to call
special meetings of the Association and to designate the date, time, place of
any such meeting and the reason for such meeting to be fully stated in a notice
at least twenty days prior to the day of the meeting. The Board of Directors shall be empowered to grant chapter
charters and to suspend or revoke the charter of any chapter which fails to
maintain the qualifications set forth in Article XII, Section 3. The Board of Directors shall be empowered to employ an Executive
Director and staff as necessary to perform such duties as determined by the
Board of Directors and receive such compensation as the Board of Directors
shall determine. The Board of Directors shall annually evaluate the Executive
Director in a manner determined by the Board of Directors. The Board of Directors shall
approve the annual calendar and annual budget of the Association. C. Quorum At all meetings of the Board of Directors, a majority of the total
member of said Board shall constitute a quorum for the transaction of business.
D. Term of Office of Regional Director The term of office of Regional Director will be for three (3)
years. They shall be elected at the Annual Meeting and the term will begin on
the first day of July next ensuing. The Northeast and Southeast Directors shall be regularly elected
in 2009, 2012, 2015, 2018, etc. The Central Director and At-Large Directors shall be elected in
2010, 2013, 2016 etc. The Northwest and Southwest Directors shall be elected in 2011,
2014, 2017, etc. Section
9. Regional Director Member:
Board of Directors General -
The Regional Director, as a member of the Board of Directors, has definite
responsibilities. The Regional Director is elected by the State Association and
his/her office is an integral part of the planning, organizing, carry-out and
decision-making functions. Responsibilities:
A. The
Regional Director will assist the chapter presidents wherever necessary to
insure a close liaison between the chapter and the State Association. It is the
Director's responsibility to report at the chapter meeting on state membership
newsletter reports and state sponsored professional meetings. B. He/she will serve on the state membership
committee. The responsibilities will be to help build the chapter membership
and bring all chapter members into OASBO. C. The Regional Director or a designee will
assist with coordinating all regional professional development clinics,
sessions, and workshops. D. He/she
shall serve as an advisor for the chapter constitution and by-laws committee.
It is the Director's responsibility to encourage the chapter to make sure that
its constitution, by-laws and procedures correspond and follow those of the
State Association to insure a coordinated and functional statewide structure. E. The
Regional Director is an elected officer in the State Association and as such
the person elected must be willing to commit the necessary time and service to
the Association. He/she may be charged with other pertinent assignments as made
by the President. Section
10. Immediate Past President Member:
Board of Directors General -
The immediate Past President, as part of the Board of Directors has definite
responsibilities. Like the officers, he/she is an integral part of the
planning, organizing, carry-out and decision-making functions. Responsibilities:
A. The
immediate Past President will have the basic responsibility of giving the
guidance and benefit of his/her past experiences as president to the officers
and the Board of Directors. B. He/she will serve as chairperson of the
nominating committee. It will be his/her responsibility to convene the
nominating committee consisting of at least three Past Presidents and the
President-Elect. This committee will present a slate of candidates to the
general membership at the annual meeting. C. The
Immediate Past President will also be responsible for reviewing and making
recommendations to the Board of Directors for updating the OASBO Policy Manual
and OASBO constitution. D. The
immediate Past President is the Chairperson of the Professional Assistance
Committee. Section
11. Advisory Council a.
Membership The
membership of the Advisory Council shall consist of the members of the Board of
Directors, all Chapter Presidents or designees, and the Chairperson of each
OASBO committee. b.
Purpose The
Advisory Council shall represent the views of the membership and help set
goals. The Advisory Council will meet at least twice a year at the call of the
President. Their fall meeting shall be held in conjunction with the annual
Leadership Conference. Their spring meeting shall include a training session
for Chapter officers and Committee Chairpersons to assist them in planning for
the coming year. ARTICLE
VI - VACANCIES Should a
vacancy occur in any of the offices, the Directors or committees, such vacancy
shall be filled by the President and approved by the Board of Directors. Such
appointee shall hold office until his successor is elected at an annual meeting
and takes office on July 1. ARTICLE
VII - ANNUAL MEETING The
supreme authority of this Association shall be vested in an annual meeting of
the membership at which each active member in attendance shall have an equal
vote. The business of the annual meeting shall be conducted in accordance with
"Robert's Rules of Order Revised" and shall include: A. The election of State Officers and Regional Directors. B. Confirmation of the date and place of the next annual meeting.
D. Appropriate items in pursuit of the general aim and purposes set forth in Article II of this constitution. ARTICLE
VIII - PROFESSIONAL REGISTRATION PROGRAM Section
1. Purpose The Board
of Directors shall maintain a program for Professional Registration in order to
provide a recognized Standard of Competence. Section
2. Eligibility Eligibility
criteria will be published annually. Upon
application, any member who meets the standards and qualifications established
by the Board of Directors shall be registered. ARTICLE
IX - QUORUM Ten
percent (10%) of the active members shall constitute a quorum for the transaction
of Association business. ARTICLE X
- ELECTION, DISCIPLINE OR
REMOVAL OF OFFICERS Section 1.
Election of a Member of the Board of Directors A. The
election of officers for the ensuing term shall take place at the annual
meeting. The term of all officers and members of the Board of Directors shall
begin on the first day of July following the annual meeting. Section 2.
Method B. A nominating committee as provided by this
constitution, the chairperson of said committee to be the immediate Past President,
shall be instructed to prepare a list of candidates to be voted on at the
annual meeting. All candidates shall have given their consent and had an
interview by the Nominating Committee. C. Additional
nominations for any office may be made from the floor of the meeting. D. The
candidates receiving the majority of the votes cast shall be declared elected.
The Board
of Directors may invoke disciplinary proceedings against any of its members
whose actions, conduct or behavior violates the bylaws or polices of the
association, or threatens the order, function, peace, reputation or dignity of
the Association. Such disciplinary action may be in the form of a reprimand,
suspension, or request for resignation or expulsion. The Board
shall prepare a written statement of the charges against the Board member,
including a request to show cause why disciplinary action should not be taken.
The statement of charges shall be presented to the Board member, either
directly or by certified or registered mail. Such
Board member shall have thirty (30) days from the date of notice to file a
written response with the President. Thereafter, at the request of the Board
member, the Board of Directors shall schedule a hearing, with notice of said
hearing being served to the Board member personally or by certified or
registered mail. If, after hearing the evidence presented or in the absence of
a request for a hearing, the Board of Directors by a two-thirds majority vote
finds the Board member guilty as charged, the Board of Directors may order
appropriate disciplinary action. A
certified copy of the order shall be served upon the Board member personally,
or by certified or registered mail. If a Board member shall have been removed
or suspended, or shall have resigned, his or her position on the Board of
Directors shall be declared vacant and will be filled according to the
provision of Article VI – Vacancies. ARTICLE
XI - CHANGES IN CONSTITUTION AND BY-LAWS Section
1. Procedure Changes
or additions to the Constitution and By-Laws may be made at any meeting of the
Association provided resolutions for such changes or additions shall be first
presented during the first general session of said meeting. Such changes or
additions shall then be referred to the proper committee for recommendation and
may be adopted or rejected by the Association prior to adjournment of the
Association at the last session of the same meeting. Section
2. Vote Required Changes
in the Constitution and By-Laws shall be determined by a two-thirds majority of
active members present. All other questions shall be decided by a majority
vote. ARTICLE
XII - CHAPTERS Section
1. Formation A chapter
may be formed by not fewer than ten active members of the Ohio Association of
School Business Officials with the approval of the Board of Directors. Section
2. Chapter Application
for a charter for the chapter shall be made in writing to the Secretary and
shall contain the proposed name of the chapter, its location and the names of
the active members forming it and the proposed chapter's constitution and
by-laws. The Secretary shall verify that the members named thereon are in good
standing and certify same to the Board of Directors at its next meeting. If a
majority of the full membership of the Board of Directors approves the said
application, the President and Secretary shall cause a charter to be issued. Section
3. Chapter Qualifications A. Chapter
membership shall be open to persons employed in the administration of school
district business affairs. B. The
term of office of chapter officers shall begin on the first day of July. C. The
chapter's membership shall at all times include ten or more members of the Ohio
Association of School Business Officials. BY-LAWS ARTICLE I
- FISCAL YEAR The
fiscal year of the Ohio Association of School Business Officials shall begin on
the first day of July following the annual meeting. ARTICLE
II - MEMBERSHIP YEAR The
membership year shall be the same as the fiscal year. ARTICLE
III - DUES Professional
Member Dues: The Annual dues for Professional members will be as follows: Effective July 1, 2003 .008 of
compensation Definition of compensation for membership calculations is the
member’s annual salary plus any board paid pick up retirement plans in which
the contributions are actually paid by the employer. This sum is multiplied by .008. Effective July 1, 2003, membership in the Professional Assistance
Fund will be included as part of the annual dues for professional membership. Other types of memberships and annual dues are listed: Associate
Member: Effective July 1, 2008 -
$75 Effective July 1, 2010 - $100 Retired Member: $50
Service
Affiliate: Effective July 1, 2003 - $500 Membership
Terms and Conditions On
September 1, all members who have not renewed their membership shall be made
inactive and will be considered nonmembers for registration purposes. New
members joining or old members renewing at any time during the membership year
are entitled to all Association rights upon receipt of full payment of
membership dues. Dues are non-transferable,
non-refundable and not pro-rated. Multi-Member Discounts 5% for three members ARTICLE
IV - COMMITTEES The
Association President, with the Board of Directors, shall be responsible for
the recommendation of the appointment and annual goals of the committees. Ad
Hoc Committees shall be appointed as deemed necessary by the President. All
committee members must be an active OASBO member in one of the classes of
membership, as listed in ARTICLE IV of the OASBO constitution. All
Committee Chairpersons shall submit to the President the following reports: 1. Annual
goals to be approved by the Board of Directors. Standing
committees shall be as follows: 1. The Annual Workshop Committee -Organize and handle the overall
time table; general sessions and speakers; discussion groups - topics, leaders,
presenters, recorders, location; special events - luncheons, breakfast,
get-acquainted party, receptions, breaks; table clinics; banquet - speaker or
entertainment, menu, arrangements, agenda. 2. The ASBO International
Relations Committee -See that the relationship with
the Association of School Business Officials International be promoted in order
that The Ohio Association of School Business Officials and the Association of
School Business Officials International can grow together for mutual
professional benefit. 3. The ODE Advisory/Education
Finance Committee -Promote efficient school
reporting and accounting procedures by working with other state agencies. 4. The Membership Committee -Organize and plan the membership
drive to see that proper applications and literature are mailed to all
prospective members. 5. The -Sponsor and promote legislative
action to benefit school business officials. 6. The -Organize professional
development activities checking details and making adjustments as necessary for
the successful completion of the professional development. 7. The Professional Registration
Committee -Administer the professional
registration guidelines as provided in the OASBO policy manual. 8. The Resolutions Committee -Receive and consider all
resolutions which may be referred to it by members. 9. The Audit Committee -The committee will select and
direct the activities of the independent audit firm on an annual basis and help
provide guidance and advice on any issue brought out in the audit. In addition,
the committee may, at it’s discretion, follow up on other matters or concerns
brought to their attention individually or jointly. The president with the approval of the Board of Directors may
establish such other committees as are necessary and appropriate. ARTICLE V
- AUDIT OF FINANCIAL RECORDS An audit
of the financial records of the Association shall be made annually or at the
discretion of the Board of Directors, by an outside audit firm. ARTICLE
VI - DISSOLUTION OF ASSETS In the
event the Ohio Association of School Business Officials is disbanded, the
assets of the Association will be presented as a gift to the Foundation for
School Business Management. Procedures for the above will require a twelve
month dormancy period. At the expiration of the dormancy period, the officers
who were in charge during the disbandment will forward all assets to the
Foundation for School Business Management.
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